Abstracts should briefly outline the main research issues, research method, results and conclusions as well as their general significance. References might be added. Upon review of the abstracts, notification of acceptance will be made by March 1, 2021.

A more detailed description about the abstract submission process will be added soon. The portal for submitting the abstract will open in December 2020.

There is no limitation in the number of abstracts submitted per author; however, a maximum of two platform presentations (oral and poster) by the same speaker will be accepted.

Template
A word template is provided for your convenience. This template is already set with the correct page size, fonts, line spacing and margins, as required for ORC2021 book of abstracts. This will ensure that you are using the correct format.

• Please convert your ORC2021 abstract to a PDF file.
• Be sure to embed the fonts when creating the PDF.
• DO NOT password protect your file.
• Make sure the filename has only one extension (“.pdf”)

Review
After a peer review of the abstract you will receive the notification of acceptance at March 1, 2021, and the invitation to submit a draft full paper of 6-8 pages or a technical note of 2-4 pages.

Authors who want to be eligible for an oral presentation must submit a full paper of 6-8 pages before May 04, 2021. Recommendation about oral or poster presentation will be communicated at the end of the first review process. The final decision about paper acceptance will be taken at the end of the review process.

Technical Note Submission
Authors who would like to present their work as an 10-minute Pitch on the Industry Day are asked to submit a 2 (max. 4) pages technical note.

Poster Presentation
Those of you who do not wish to write a full paper or technical note can present their work as a poster. You can indicate this upon abstract submission by clicking the relevant button (only poster presentation).

Review
The schedule of the review process together with other general deadlines and commitments regarding ORC2021 are reported here. The technical notes and conference proceedings (with ISBN number), will be published on the conference website. The 2021 conference proceedings are intended to be indexed in the SCOPUS database.

Template
All papers and technical notes MUST follow the Word template to be published and uploaded in PDF. Please closely follow the instructions in order to speed up the review process.

• All figures must have at least 300 DPI resolution
• Be sure to embed the fonts when creating the PDF.
• Do not password protect your file
• After log-in with your personal user account you can use “Click for Paper Submission” in the user area to submit your paper. Do not forget to click on “Finalize submission“.
• After submission you will immediately receive a confirmation mail. If you don’t, please try once more or contact the conference secretariat.

All submitted full papers will undergo a thorough peer review. The review is based on scientific quality, significance, novelty and relevance to the conference topics. The first paper draft is due by May 04, 2021. Following the first round of the review process, you will receive a notification during the second week of June. 

Papers that need additional revisions have to be re-submitted until July 1, 2021. The outcome of the second review process will be notified by on July 23 and the second revised paper must be uploaded by July 31, 2021. On August 13, 2021 a preliminary program will be published and the notification on the second revision of the full papers will be sent to the authors. Following the deadline for the final full paper submission on August 27, 2021.

• All relevant information about publications in proceedings and special issues in journals can be found here.
• A maximum of two presentations (oral and/or poster) by the same speaker will be accepted. 

A special recommendation for authors presenting company work: please keep in mind that ORC2021 is a scientific/technical conference therefore advertisement must be avoided in the papers and during presentations. Ample space is reserved to company booths and presentations of commercial material can be given at the booths or at the Industry Day.

• Oral presentation:

  • We recommend pdf- or ppt-format as this is the most common and should work seamlessly with our platform Socio. Socio is using zoom. Therefore, any other format suitable for screen sharing is fine as well.
  • Technical equipment: We recommend switching on your camera (either internal or external) and the use of a high-quality external microphone or headset to assure good quality of your presentation.
  • In any case we are providing test-sessions on Monday 4^th and Tuesday 5^th of October. We highly recommend making use of this option, if you haven’t used zoom earlier. In case of technical issues, our staff can support you to find appropriate solutions. More information on the test session will be provided within the next weeks.
  • The duration of your presentation is 15 min + 5 min of Q&A.
  • In case you agree to record your presentation, your video will be available for approximately two weeks after the conference closure for registered participants in order to maximize the outreach for the presenters and to allow the participants from the parallel sessions to see your contribution after conference closure. In case you do not want to have your presentation recorded and displayed after the conference closure, please inform the technical staff of your session prior to the start of your session.
  • We would be happy if we can make your presentation in pdf format also available on our website. In case you want to make use of this option, please provide us your clean presentation after the conference.

   

  Poster presentation:

  • We are using town for the poster presentations.
  • Please prepare your poster in A0 format and as pdf.
  • A 3-5 min screencast explaining your poster is mandatory for being eligible for the Prof. Gianfranco Angelino best poster award.
  • We will provide you an upload link in due time prior to the conference. Please have your poster and screencast ready before 1^st of October.
  • We are providing test-sessions on Monday 4^th and Tuesday 5^th of October to make a test for poster presentations. We highly recommend to make use of this option, if you haven’t used gather.town earlier. More information on the test session will be provided within the next weeks.
  • The poster session will be available for approximately two weeks after the conference closure in order to maximize the outreach for the presenters. In case you do not want to have your poster displayed beyond the conference closure, please inform us directly after the conference.